Bay Landing Property Owners Association

A Special Meeting of the Members was held on July 22 at 5:30PM at the Milton Library. The two agenda items were 1.) Presentation of Road Maintenance options followed by discussion and 2.) Voting on the proposed amendment to add Electronic Voting as an option in our Declaration.

The consensus of the Board is that we should proceed with rejuvenation of all road surfaces to restore flexibility, reduce cracking, and extend the life before total repaving is needed. Funding options are now being reviewed by the Board. You can find more information on Road Maintenance under Documents.

Since the total number of lots represented at the meeting was less than the 33 minimum (80%) required to approve changes in the Declaration, the vote to approve Electronic Voting was tabled.

New Volunteer Groups Approved

The Board has approved two new volunteer groups, and your participation is welcomed. The Landscape workgroup will be responsible for assisting the Board in fulfilling its maintenance and beautification responsibilities for the common area grounds. The Social and Welcoming group will plan and promote social activities and events for the community as well as welcome new members and arrivals. These volunteer groups will report to the Board but will not require regular meetings, minutes, and reports to the Board as is required for HOA Committees such as Finance and Rules committees.

Please contact us by email if you would like to volunteer. There is no minimum commitment. The first Landscape group project will be Spring clean-up of the front entrance beds followed by plantings.

New EasyHOA Platform

EasyHOA is an HOA management software program purchased by the new Board starting in November 2024. A subscription fee is paid annually. This software has many new and innovative features that not only make the HOA boards tasks easier but also make it easier for all members and residents. The software consolidates document management, communications (email and text), a custom website, accounting/finances (including payment processing), request tracking, and management tools. The cost to the Association is much lower than the total cost of the individual components (QuickBooks no longer needed).

On this website you will find all publicly available Association materials using the menus at the top of the page. A welcome packet, a list of local Services, and some frequently asked questions (FAQ's) have been created to aid our homeowners (see tabs at top). Association files can be found under Documents. Please ensure the Association has your latest contact information, and your selection to receive communications by email, by visiting the Contact page.

2025 Annual Assessment Rate

Following the ratification of the 2025 annual budget, the 2025 annual assessment is $694.00. Of that amount, $370.73 is to fund the Repair & Replacement Reserves. (2025 reserve contribution is $15,200, divided by 41 lots). The Board emailed and mailed invoices to all homeowners in December. The assessment may be paid in up to 2 equal installments ($347) by January 31 and April 30, 2025.

Volunteers Needed

The Association is run entirely by volunteers. If you would like to serve on any of the committees or workgroups listed at the bottom of this page, please send an email to the Association or let one of the Board members know.

Action Request Form

To report an issue in the common areas or violations within the community, please use the Action Request form located in the welcome packet or find the form under Document/Forms.

The 2025 Regular Board meetings will be held on February 5, May 15, August 6, and October 1, 2025 at 7pm (Online using Google Meeting). A Special Meeting of the Members will be held on Tuesday, July 22, 2025 to discuss Road Maintenance and Electronic Voting followed by a vote to amend the Declaration to allow electronic voting. The Annual Meeting of the Members will be held on Saturday, November 8 at 1:30 PM at the Milton Library. Visit the Meetings page to see meeting schedules, agendas, information, and minutes. The links to call in to the Regular Board meetings are listed below:

Wednesday, August 6, 2025 - 7:00-8:00pm

Google Meet joining info

Video call link: https://meet.google.com/mzs-knnt-bif

Agenda (posted 7/27, updated 8/4/25)

Call to Order:

Approval of Minutes:

Attendance:

Old Business:

1. Flag Pole

2. Assessment Collections

3. Reserves Deposit/Investment

4. EasyHOA Update

5. Attorney Meeting

6. Landscape Help

New Business:

1. 2025 Annual Meeting Date/Time/Location
2. Road Maintenance (Reserves item)
3. Tot Lot Clearing (Reserves item)
4. Electronic Voting
5. Director and Officer Insurance
6. 2026 Contracts and Budget Kick-Off
7. Community Feedback

Adjournment:

Wednesday, October 1, 2025 - 7:00-8:00pm

Google Meet joining info

Video call link: https://meet.google.com/qsb-svcr-hvt